track dental patient data for improved practice productivity

Utilizing the power of patient data tracking in dentistry

We live in an age where everything revolves around data and applications that utilize data. From online shopping to listening to music, your user data helps tune recommendations to suggest new things. The health industry isn’t an exception either. Cutting edge technologies help diagnose ailments before they even manifest externally. Add to that, the convenience of having complete and detailed records of your patients available at your fingertips; technology has never been this great. Today we look at what the latest strides that data technology offers to make your dental practice efficient and easy to manage.

What is data and why is it important?

Data is anything that you collect from your patients or clients. In technical terms, it is processed information. Collecting information from clients and organizing it into a well-defined structure is the best example of useful data.

Now let’s investigate why patient data tracking is essential

  • Patient History and Treatment Planning: Having an extensive history of the patient’s dental and medical history is never a bad thing and pays off when deciding upon a proper treatment plan. Medical history data, periodontal charts, dental charts, and prescription history, when organized and visualized correctly, makes the overall workflow so much easier and hiccup-free.
  • Referring and transferring practices: Having patient data that is accessible from anywhere is a boon for when your patient is referred out to another dentist or surgeon. Also, notes and prescriptions from the referral dentist can easily be transferred in and sorted with existing data.
  • Claim and Insurance Processing: Having medical data as evidence makes it easy for those tricky claims to be approved faster and eliminate the need for reapplying repeatedly.
    Analytics and visualization for ease of understanding: Pictures communicate more efficiently than words and tables of numbers. So having copious amounts of data visualized, makes treatment assessment way easier. (Read more here: Analytics for dental practices)

Now, let’s look at the things to be aware of when choosing a solution;

  • Consistent data collection: The system you use must collect data consistently, meaning every appointment and change in conditions must be collected regularly and without errors.
  • Collect only necessary data: Too much data is also a problem. It is wise to collect data that matters and is of use. Spending time collecting data that won’t contribute to anything is time and money wasted.
  • Data safety and storage: Safety and privacy are the most important things to keep in mind when handling patient data. The system must be HIPAA compliant, which ensures maximum safety. (Read more here: Best ways to prevent data theft) How the data is stored is also crucial as that decides the ease of accessibility. We suggest a cloud-based solution for this.
  • Scalable: The system must be able to cope up with the inevitable growth in business and an increasing number of patients.

So, in short, tracking your patient data periodically and consistently using a safe and secure system will boost your practice efficiency profoundly.