Provider Payroll
Online Dental Payroll Management Software
Managing payroll is an imperative facet of every dental practice's operation, and with CareStack's Provider Payroll, you can run it accurately, securely, and on your schedule without juggling spreadsheets or third-party tools. From initial setup to recurring monthly, weekly, or biweekly runs, every piece of payroll data is handled with the confidentiality and precision your practice and providers deserve.
Generate payroll in just a few clicks using flexible pay frequencies (Monthly, Weekly, Biweekly, or Custom), filter by location, and choose exactly which providers to include in each batch. Lab case costs, daily minimum guarantees, production adjustments, and payroll additions or deductions are all factored in automatically, so your numbers stay accurate from generation to publication.
With built-in review workflows, status tracking (Pending Review, Published, Partially Published), and full payroll history, your team always knows where every batch stands. Drill down to individual entries, view per-location breakdowns for multi-site providers, download single payrolls or entire batches, and void payrolls when corrections are needed.
For the ultimate dental software, choose the solution that’s scalable for growing dental start-ups or large DSOs and still affordable for small mobile providers and single-office dental practices. Choose CareStack!
Key Benefits
Why Practices Love CareStack's Provider Payroll
Run provider payroll directly inside CareStack without any external tools.
Flexible pay frequencies: Monthly, Weekly, Biweekly, or Custom date ranges.
Automatic lab case cost and daily minimum guarantee calculations.
Multi-location support with per-location payout breakdowns.
Built-in review and approval workflow before publishing.
Full payroll history with download and void options for complete control.
Main Highlights
Provider Payroll for Modern Dental Practice Networks
Flexible Payroll Generation
- Flexible GenerationGenerate payroll by location, pay frequency, and provider selection.
- Multiple Pay CyclesChoose Monthly, Weekly, Biweekly, or Custom pay frequencies.
- Auto-Populated DatesEnd dates auto-populate for standard frequencies; custom ranges are fully editable.
- Bulk or Targeted SelectionSelect all providers in one click or pick specific ones for the batch.
- Duplicate PreventionOnly one active payroll per provider per date range, preventing duplicates.
Lab Case & Minimum Guarantee Handling
- Inclusive Lab CostsInclude lab cases in payroll even when lab case deduction is enabled.
- Default Date LogicLab cases are pulled by received date within the selected payroll period by default.
- Custom Date RangeCustomize the lab cost date range with a single click when needed.
- Manual Cost EditsManually edit Total Lab Case Cost during review for full accuracy.
- Adjustable Working DaysEdit the number of working days for Daily Minimum Guarantee calculations.
Review & Publish Workflow
- Pending Review RoutingPayrolls with lab cases or minimum guarantees route to Pending Review for approval.
- Auto-PublishPayrolls without lab cases publish directly to Published status.
- Partial StatusMixed batches show Partially Published until all entries are reviewed.
- Location-Level ReviewReview payroll values per location before publishing.
- One-Click PublishOne-click Publish moves approved payrolls into final status.
Detailed Payroll Insights
- Full Summary ViewView full Payroll Summary including Gross Production, Net Production, Additions, Deductions, and Gross Amount.
- Detailed MetricsSee Earned Share, Minimum Guarantee, Estimated Gross, Lab Cost Percentage, and Estimated Lab Cost.
- Guarantee IndicatorAn "M" indicator flags providers receiving the Daily Minimum Guarantee.
- Per-Location BreakdownMulti-location providers get a per-location payout breakdown.
- Drill-Down AccessClick any amount to drill down into the underlying calculation.
Payroll History & Management
- Full History AccessAccess every previously generated payroll batch from Payroll History.
- Batch Criteria ViewView the batch criteria including Pay Frequency, Date Range, Locations, Providers, and Estimated Payout.
- Flexible DownloadsDownload an individual provider's payroll or the entire batch.
- Historical LogsView Daily Minimum Guarantee history and lab cost history at any time.
- Void BatchesVoid an entire payroll batch when corrections are required.
FAQ
Why CareStack Is the Best Dental Practice Management Software
Provider Payroll is CareStack's built-in payroll management feature that lets dental practices generate, review, and publish provider payouts directly inside the system. It handles production calculations, lab case costs, daily minimum guarantees, additions, and deductions in one secure workflow.
You can run payroll on a Monthly, Weekly, Biweekly, or Custom date range. For standard frequencies, the end date is set automatically based on the start date. For Custom periods, you can choose both the start and end dates freely.
Lab cases are included based on their received date within the selected payroll period by default. You can also customize the date range or manually edit the Total Lab Case Cost during the review step. The "Include Lab Case in Payroll" option lets you pay lab costs even when lab case deduction is enabled on the profile.
Yes. During review, you can manually edit the Total Lab Case Cost and the number of working days used for the Daily Minimum Guarantee. Both edits are tracked, and you can view their history at any time.
For providers working at multiple locations, the payroll includes a summary section showing payouts per location, along with a detailed breakdown of how each location's payout was calculated. This gives complete transparency for multi-site practices.
Yes. You can download an individual provider's payroll from the View screen or download the entire batch using the Download All option at the top right of the batch view.
You can void an entire batch using the Void option. Once voided, the batch is nullified and since only one active payroll can exist per provider per date range, voiding is required before generating a replacement payroll for the same period.
support@carestack.com
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